Trustee Meeting 2011.05.21

NWLS Board of Trustees Meeting
May 21, 2011

1.  Call to Order/Roll Call
Tuula Harris called the meeting to order at 10:03 p.m.

Present: Jim Basset (Sawyer County), Michael Bobin (Washburn County), Jessie Burhans (Douglas County), Buzz Byrne (Burnett County), Tuula Harris (Douglas County), Dee Kittleson (Bayfield County), Jamie Klema (Ashland County), Vivian Markley (Superior Public Library), Deb Nordgren (Douglas County), Mary Platner (Vilas County), Jim Trojanowski (Director), Linda Stobbe (Office Manager).

Excused: Bill Bruen (Bayfield County), Joel Certa-Werner (Douglas County), Bill Farris (Washburn County), Dan Gretz (Sawyer County), Shirley Harrison (Vilas County), Debbie Hohner (Iron County), Al Lundquist (Ashland County), Tom Thompson (Iron County).

Jim Trojanowski  asked Trustees to sign a card for the family of Mary Poretti.  Mary passed away on Sunday, May 15.

2.  Guest Comments

3.  Approval of the March 17, 2011, NWLS Board Meeting Minutes
Motion by Buzz Byrne, second by Michael Bobin to approve the March 17, 2011 Board of Trustees Meeting Minutes.  Motion carried.

4.  Approval of March and April, 2011, NWLS Expenditures
Motion by Mary Platner, second by Jim Basset to approve the March and April, 2011 NWLS Expenditures.  Motion carried unanimously.

5.  Approval of April 30, 2011, Financial Statement and Budget Report
Dee Kittleson moved to accept the April 30, 2011 Financial Statement and Budget Report.  Michael Bobin seconded.  Motion carried.

6.  Approval of Bylaws revisions
Motion by Mary Platner, second by Michael Bobin to revise Section III of the Bylaws so that the final sentence of the paragraph is deleted.  Motion by Michael Bobin, second by Mary Platner to amend the motion to change the sentence to read “These officers shall be selected from the Board and shall reside in a minimum of two different counties.”  Motion failed 2-8, with Buzz Byrne and Mary Platner in favor.  Motion by Michael Bobin, second by Mary Planter to amend the motion to delete the sentence and ratify the election of officers held in January, 2011.  Motion carried 9-1 with Buzz Byrne opposed.

Motion by Mary Platner, second by Buzz Byrne to amend the Bylaws to add Section V, Item G:

The President may designate two meetings a year to be held using online conferencing software.  The software shall be chosen by NWLS staff and it shall include an audio component and the ability to show documents or web pages.  In addition, if a meeting must be rescheduled due to lack of a quorum or bad weather, the President may reschedule the meeting using online conferencing software.

Motion carried.

Motion by Mary Platner, second by Michael Bobin to amend Section VI of the Bylaws to read:

If a Board member has three consecutive unexcused absences from meetings, the President of the Board shall send a letter to the member and to the appointing county board chair asking the individual to attend meetings regularly or consider resigning from the board.

Motion carried.

7.  NWLS Budget Review and Discussion
Jim Trojanowski led a discussion of the budget to begin budget preparation.  No decisions were made, but the board agreed it would meet in person in July in order to provide direction at that time.

8.  Discussion and possible amendment of NWLS salary schedule
Tuula Harris said Governor Walker’s budget calls for employees to begin making half their contribution to the Wisconsin Retirement System (WRS).  While the law is hung up in court, enactment is expected this summer.  She asked if the board is interested in providing relief to the staff in form of a pay increase.

Jim Trojanowski said systems are taking a variety of approaches to the law.  A few are considering permanent increases to offset at least a portion of the new contributions employees are expected to make, some may make offsets for 2011 only in form of a bonus since the money is budgeted.  Other systems are not providing any relief and one is cutting the salaries of employees making more than $45,000 by 5% in order to avoid layoffs.

The board agreed to revisit the topic in July.

9. Approval of Member County Appropriation Requests
Jim Trojanowski presented the results of work done by a committee that studied the issue of county funding.

Mary Platner said she believes Vilas County would consider a small increase given the relatively modest and infrequent increases granted the past 10 years.  Jim Trojanowski reminded the board that counties will receive cuts in shared revenue and outside agencies such as NWLS may be slated for cuts.  Jim Basset said he believes Sawyer County is likely to cut funding to NWLS.  In response to a question from Michael Bobin, Jim Trojanowski said NWLS withholds services to the county and its libraries when it fails to completely fund the request.

Motion by Dee Kittleson, second by Jessie Burhans approving county funding requests in the amount requested in 2011.  Motion carried.

10. Director’s Report
•    The City of Ashland has asked if NWLS would consider a proposal to permit it to place a sign for the Ashland Industrial Park on NWLS property.  A small payment to NWLS is possible and the city would move the current NWLS sign at its own cost.  Following discussion, Jim Trojanowski was directed to tell the City it will consider such a proposal if the City applies for necessary permits and pays any necessary costs and fees.
•    Jim Trojanowski is chairing a committee charged with developing a plan for funding a statewide digital media buying pool.
•    Sue Heskin is the new director of Superior Public Library.

11. Adjourn
Jessie Burhans moved to adjourn.  Mary Platner seconded.  Motion carried unanimously.  The meeting adjourned at 12:10 p.m.

Respectfully submitted,

Jim Trojanowski