Trustee Meeting 2011.07.16

NWLS Board of Trustees Meeting Minutes
July 16, 2011

1.  Call to Order/Roll Call
Tuula Harris called the meeting to order at 10:05 a.m.

Present: Bill Bruen (Bayfield County), Jessie Burhans (Douglas County), Buzz Byrne (Burnett County), Dan Gretz (Sawyer County), Tuula Harris (Douglas County), Dee Kittleson (Bayfield County), Al Lundquist (Ashland County), Vivian Markley (Superior Public Library), Mary Platner (Vilas County), Tom Thompson (Iron County), Jim Trojanowski (Director), Linda Stobbe (Office Manager).

Excused: Jim Basset (Sawyer County), Michael Bobin (Washburn County), Joel Certa-Werner (Douglas County), Bill Farris (Washburn County), Shirley Harrison (Vilas County), Debbie Hohner (Iron County), Jamie Klema (Ashland County), Deb Nordgren (Douglas County).

2.  Guest Comments

3.  Approval of the May 21, 2011 NWLS Board Meeting Minutes
Motion by Al Lundquist, second by Buzz Byrne to approve the May 21, 2011 Board of Trustees Meeting Minutes.  Motion carried.

4.  Discussion and Approval of agreement with City of Ashland to permit placement of Business Park Signage on NWLS grounds
Katie Meyer from the City of Ashland Zoning Department discussed ideas under consideration.  Depending upon which sign is chosen, size of the easement would vary.  The City would pay to remove and/or move the current NWLS sign.  Motion by Buzz Byrne, second by Mary Platner to assign Jim Trojanowski to negotiate on behalf of NWLS and sign an agreement he is comfortable with.  Motion carried.  By consensus the board asked Katie to convey to the city planners its preference that there is some type of signage facing east as well as west.

5.  Approval of May and June, 2011 NWLS Expenditures
Motion by Mary Platner, second by Bill Bruen to approve the May and June, 2011 NWLS Expenditures.  Motion carried.

6.  Approval of June 30, 2011 Financial Statement and Budget Report
Motion by Mary Platner, second by Bill Bruen to accept the June 30, 2011 Financial Statement and Budget Report.  Motion carried.

7.  Approval of Job Description – Network Support Specialist
Motion by Dee Kittleson, second by Al Lundquist to approve the job description for the Network Support Specialist as proposed.  Carried unanimously.

8.  Approval of LSTA Grant Applications
Motion by Buzz Byrne, second by Mary Platner to approve NWLS applications in the Delivery, Technology Projects, and Accessibility categories.  Carried unanimously.

9.  Discussion of 2012 NWLS Budget
Jim provided 2012 and 2013 budgets based upon a variety of assumptions along possible strategies for addressing budget shortfalls.  Following discussion, Jim was directed to prepare a budget calling for a staff pay increase of 2-3%, with carryover from 2011 used to cover shortfall if one exists.  NWLS will conduct planning to determine 2013 budget priorities.

10. Approval of changes to NWLS pay schedule
Tuula Harris asked the board if it wished to provide compensation to the staff in 2011 to help reduce the impact of the legislation requiring employees to pay their share of state retirement, noting the amount was already budgeted.  Motion by Dan Gretz, second by Bill Bruen to approve staff bonuses in the amount being saved in 2011 less the cost to NWLS for its share of benefit costs such as FICA and retirement and with the bonuses to be paid in the same payroll as longevity payments are made.  Motion carried.

11. Director’s Report
•    Jim outlined the timeline for the search for a new Network Support Specialist
•    A statewide buying pool for digital media will be established by January, 2012.

11. Adjourn
Tuula Harris declared the meeting adjourned at 11:58 a.m.

Respectfully submitted,

Jim Trojanowski