Trustee Meeting 2012.03.17

NWLS Board of Trustees Meeting Minutes
March 17, 2012
NWLS Headquarters, Ashland

1.  Call to Order/Roll Call

Tuula Harris called the March 17, 2012 meeting of the NWLS Board of Trustees to order at 12:00 p.m.

Present: Jessie Burhans (Douglas County), Buzz Byrne (Burnett County), Dan Gretz (Sawyer County), Tuula Harris (Douglas County), Dee Kittleson (Bayfield County), Jamie Klema (Ashland County), Vivian Markley (Superior Public Library ), Deb Nordgren (Douglas County), Mary Platner (Vilas County), Laura Rachford (Burnett County), Tom Thompson (Iron County), Jim Trojanowski (NWLS Director), Linda Stobbe (NWLS Office Manager).

Excused: Jim Basset (Sawyer County), Bill Bruen (Bayfield County), Joel Certa-Werner (Douglas County), Shirley Harrison (Vilas County), Al Lundquist (Ashland County).

2.  Guest Comments


3.  Approval of the January 21, 2012, NWLS Board Meeting Minutes

Jessie Burhans moved to approve the minutes of the January 21, 2012 Board of Trustees Meeting Minutes.  Mary Platner seconded.  Carried unanimously.

4.  Election of Treasurer

Al Lundquist has resigned as Treasurer, so a new one must be elected.  Motion by Jessie Burhans, second by Dee Kittleson to elect Jamie Klema as Treasurer.  There were no additional nominations.  Carried unanimously.

5.  Approval of January and February, 2012, NWLS Expenditures 

Buzz Byrne moved to approve the January and February, 2010 NWLS Expenditures.  Laura Rachford seconded.  Carried unanimously.

6.  Approval of Budget Amendment

Dee Kittleson moved to approve the budget amendment, which adds LSTA grants to the budget.  Mary Platner seconded.  Carried unanimously.

7.  Approval of February 29, 2012, Financial Statement and Budget Report

Buzz Byrne moved to accept the February 29, 2012 Financial Statement and Budget Report.  Mary Platner seconded.  Carried unanimously.

8.  Approval of 2012 Annual Audit

The audit discovered that bonuses provided to staff as relief from effects of the state budget were overpaid in amounts ranging from $150 to $250 per employee.  Staff has asked to have the amount of overage be deducted in equal amounts from paychecks in April through June.  Mary Platner moved to approve the 2011 audit and to have payroll deductions made from paychecks in April through June as a way for employees to pay back overages in bonuses.  Jessie Burhans seconded.  Carried unanimously.

Mary Platner moved to approve the 2011 NWLS Annual Audit.  Vivian Markley seconded.  Carried unanimously.

9.  Approval of 2011 NWLS Annual Report

Mary Platner moved to approve the 2011 NWLS Annual Report.  Vivian Markley seconded.  Carried unanimously.

10. Approval of Amended Pay Period and Payroll Deductions Policy

The policy needs to be amended to reflect that the employee share of retirement is now a payroll deduction.  Jessie Burhans moved to approve the amended Pay Period and Payroll Deductions Policy.  Laura Rachford seconded.  Carried unanimously.

11. Strategic Planning Session

Jim Trojanowski presented information shared with directors and staff in a web meeting in January.  At the earlier meeting, directors and staff suggested the Mission Statement be changed to mention the system’s role in advocacy.  The board disagreed, believing that the Mission Statement should reflect was the system does in broad terms and that advocacy is a more appropriate goal toward achieving the mission.

11. Director’s Report

The director’s report was skipped to permit more time for strategic planning.

12. Adjourn

Jessie Burhans moved to adjourn.  Bill Farris seconded.  Carried unanimously.  The meeting adjourned at 1:43 p.m.

Respectfully submitted,

Jim Trojanowski