Trustee Meeting 2012.07.21

NWLS Board of Trustees Meeting Minutes
July 21, 2012
NWLS Headquarters, Ashland

1.  Call to Order/Roll Call

Tuula Harris called the meeting to order at 10:10 am.

Present: Jim Basset (Sawyer County), Bill Bruen (Bayfield County), Jeff Burke (Vilas County), Buzz Byrne (Burnett County), Dan Gretz (Sawyer County), Tuula Harris (Douglas County), Dee Kittleson (Bayfield County), Jamie Klema (Ashland County), Deb Nordgren (Douglas County), Mary Platner (Vilas County), Tom Thompson (Iron County), Jim Trojanowski (Director), Linda Stobbe (Office Manager).  Some trustees attended remotely via GoToMeeting.

Excused: Jessie Burhans (Douglas County), Joel Certa-Werner (Douglas County), Vivian Markley (Superior Public Library), Jim Pearson (Washburn County), Laura Rachford (Burnett County).

2.  Guest Comments


3.  Approval of the May 19, 2012, NWLS Board Meeting Minutes

Motion by Jeff Burke, second by Jamie Klema to approve the May 19, 2012 Board of Trustees Meeting Minutes.  Motion carried unanimously.

4.  Approval of May and June, 2012, NWLS Expenditures 

Motion by Dee Kittleson, second by Jeff Burke to approve the March and April, 2012 NWLS Expenditures.  Motion carried unanimously.

5.  Approval of June 30, 2012, Financial Statement and Budget Report

Motion by Tom Thompson, second by Dan Gretz to accept the June 30, 2012 Financial Statement and Budget Report.  Motion carried unanimously.

6.  Approval of LSTA Grant Applications

Linda Stobbe discussed the proposed applications, which included one each in the Delivery Services, Public Library System Technology Projects, Accessibility in Libraries, and Literacy categories.  Motion by Jim Basset, second by Jeff Burke to approve the applications.  Motion carried unanimously.

7.  Approval  to transfer money from the Reserve Fund to cover employee retirement costs

It is NWLS policy to pay retiring employees a lump sum for half their accumulated sick leave.  Linda Bailen retired effective July 20, 2012, and NWLS will need to take $10,472 from the Reserve Fund and add to the salaries and benefits budget lines to pay this and its share of retirement and FICA on the payout.  Retirement payouts are one reason the Reserve Fund was created.  Motion by Jeff Burke, second by Jim Basset to transfer $10,472 from the Reserve Fund to the general budget to cover the retirement payout to Linda Bailen.  Motion carried unanimously.

8. Strategic Planning Discussion

Jim Trojanowski shared input received from member library directors and NWLS staff and led a discussion by the board.

11. Adjourn

Motion by Jeff Burke, second by Mary Platner to adjourn.  Motion carried unanimously.  The meeting adjourned at 10:57 am.

Respectfully submitted,


Jim Trojanowski