Trustee Meeting 2012.11.10

NWLS Board of Trustees Meeting Minutes

November 10, 2012 NWLS Headquarters, Ashland

1.  Call to Order/Roll Call

Tuula Harris called the meeting to order at 12:00 noon.

Present: Bill Bruen (Bayfield County), Jessie Burhans (Douglas County), Jeff Burke (Vilas County), Buzz Byrne (Burnett County), Tuula Harris (Douglas County), Dee Kittleson (Bayfield County), Jamie Klema (Ashland County), Vivian Markley (Superior Public Library), Robert Mock (Douglas County), Deb Nordgren (Douglas County), Jim Pearson (Washburn County), Mary Platner (Vilas County), Laura Rachford (Burnett County), Tom Thompson (Iron County), Jim Trojanowski (Director), Linda Stobbe (Office Manager).

Excused: Jim Basset (Sawyer County), Dan Gretz (Sawyer County).

2.  Guest Comments


3.  Approval of the September 15, 2012 NWLS Board Meeting Minutes 

Motion by Buzz Byrne, second by Laura Rachford to approve the September 15, 2012 Board of Trustees Meeting Minutes.  Motion carried.

4.  Appointment of nominating committee for 2013 Officers.

Tuula Harris appointed Dee Kittleson, Jessie Burhans, and Jamie Klema to the nominating committee.

5.  September and October 2012 NWLS Expenditures

Motion by Jamie Klema, second by Dee Kittleson to approve the September and October, 2012, NWLS expenditures.  Motion carried. 

6.  October, 2012 Financial Statement and Budget Report

Motion by Laura Rachford, second by Jessie Burhans to approve the October, 2012, NWLS Financial Statement and Budget Report.  Motion carried.

7.  Approval of 2013 NWLS Salary Schedule

Motion by Buzz Byrne, second by Jeff Burke to approve the 2013 salary schedule.

8.  Approval of 2012 NWLS Staff Bonuses

Motion by Mary Platner, second by Bill Bruen to approve bonuses to be paid in November, 2012, as proposed.

9.  Amendment to the 2012 budget

Motion by Laura Rachford, second by Dee Kittleson to approve the 2012 budget amendment.  Motion carried.

10.  Approval of Financial Procedures Handbook 

Jamie Klema moved to approve the Financial Procedures Handbook, second by Laura Rachford.  Carried unanimously.

11.  Discussion of process for Director’s annual evaluation

Jim will send trustees a self evaluation, a copy of his 2012 goals, and his job description.  Trustees are encouraged to discuss Jim’s performance with member library directors in their county and use that in combination with what Jim sends and their own observations to write their evaluations.  Trustees will forward their evaluations to Board President Tuula Harris, who will work with Vice President Deb Nordgren to write an evaluation and list of goals and present it to Jim before the January, 2013, Board Meeting.

12.  Director’s Report

The System and Resource Library Administrators Association of Wisconsin plans to begin a process in which it will identify characteristics of excellent library systems.  The results could be used by systems to conduct internal evaluations of their processes and services and they could also be used to determine the role of systems statewide.

NWLS has begun work with member libraries to discuss creating a system-wide OverDrive Advantage Account in 2013.

13. Adjourn

Tuula Harris declared the meeting adjourned at 1:20 pm.

Respectfully submitted,

Jim Trojanowski