Trustee Meetings

Trustee Meeting 2014.03.15

NWLS Board of Trustees Meeting
March 15, 2014 Minutes
NWLS Headquarters, Ashland

1. Call to Order/Roll Call
Tuula Harris called the March 15, 2014 meeting of the NWLS Board of Trustees to order at 12:00 p.m.

Present: Bill Bruen (Bayfield County), Donna Bergum (Superior Public Library),Jessie Burhans (Douglas County), Jeff Burke (Vilas County), Buzz Byrne (Burnett County), Clarence Campbell (Ashland County), Tuula Harris (Douglas County), Dee Kittleson (Bayfield County), Sandy Mackie (Washburn County), Vivian Markley (Douglas County), Robert Mock (Douglas County), Mary Platner (Vilas County), Laura Rachford (Burnett County),Jim Trojanowski (NWLS Director), Linda Stobbe (NWLS Office Manager).

Excused: Jim Basset (Sawyer County), Dan Gretz (Sawyer County), Jamie Klema (Ashland County), Tom Thompson (Iron County).

2. Guest Comments None

3. Approval of the January 18, 2014, NWLS Board Meeting Minutes
Jessie Burhans moved to approve the minutes of the January 18, 2014 Board of Trustees Meeting Minutes. Dee Kittleson seconded. Carried unanimously.

4. Approval of January and February, 2014, NWLS Expenditures
Laura Rachford moved to approve the January and February, 2014 NWLS Expenditures. Dee Kittleson seconded. Carried unanimously.

5. Approval of February 28, 2014, Financial Statement and Budget Report
Laura Rachford moved to accept the February 28, 2014 Financial Statement and Budget Report. Vivian Markley seconded. Carried unanimously.

6. 2014 Budget Amendment
The budget is being amended to reflect receipt of an LSTA grant for 1,000 Books Before Kindergarten. Mary Platner moved to approve the budget amendment as presented. Laura Rachford seconded. Carried unanimously.

7. Approval of 2013 Annual Audit
Laura Rachford moved to approve the 2013 audit. Clarence Campbell seconded. Carried unanimously.

8. Approval of 2013 NWLS Annual Report
Laura Rachford moved to approve the 2013 NWLS Annual Report. Jessie Burhans seconded. Carried unanimously.

9. Approval of NWLS Member Library Director Liaison to Board of Trustees Policy
Laura Rachford moved to approve the NWLS Member Library Director Liaison to Board of Trustees Policy. Buzz Byrne seconded. Carried unanimously.

10. Reaffirmation of NWLS Confidentiality of Library Records Policy
Laura Rachford moved to reaffirm the NWLS Confidentiality of Library Records Policy. Donna Bergum seconded. Carried unanimously.

11. Reaffirmation of NWLS Public Records Policy
Laura Rachford moved to reaffirm the NWLS Public Records Policy. Sandy Mackie seconded. Carried unanimously.

12. Reaffirmation of NWLS Pandemic Policy
Buzz Byrne moved to reaffirm the NWLS Pandemic Policy. Clarence Campbell seconded. Carried unanimously.

13. Director’s Report
• Jim Trojanowski provided an overview of the process being used for Project WIN, the exploration of a possible merger of Merlin with the shared ILSs of two other Wisconsin public library systems.
• Trustees received an updated roster and were encouraged to verify that their contact information is correct.

10. Adjourn
Tuula Harris declared the meeting adjourned at 1:17 pm

Respectfully submitted,

Jim Trojanowski