Trustee Meeting 2016.03.12

NWLS Board of Trustees Meeting
March 12, 2016
NWLS Headquarters, Ashland

1. Call to Order/Roll Call
Dee Kittleson called the March 12, 2016 meeting of the NWLS Board of Trustees to order at 12:02 p.m.

Present: Jim Basset (Sawyer County), Donna Bergum (Douglas County), Connie Cogger (Bayfield County) Buzz Byrne (Burnett County), Clarence Campbell (Ashland County), Dian Delong (Sawyer County), Dee Kittleson (Bayfield County), Al Lundquist (Ashland County), Sandy Mackie (Washburn County), Vivian Markley (Douglas County), Robert Mock (Douglas County), Laura Rachford (Burnett County), Tom Thompson (Iron County), Sherry Machones (NWLS Director), Linda Stobbe (NWLS Office Manager).

Excused: Michael Bobin (Washburn County), Patti McDermott (Douglas County), Jan Pierce (Douglas County), Mary Platner (Vilas County), Jeff Burke (Vilas County), Teresa Schmidt (Library Liaison).

2. Guest Comments

3. Approval of the January 16, 2016, NWLS Board Meeting Minutes
Robert Mock moved to approve the minutes of the January 16, 2016 Board of Trustees Meeting Minutes. Jim Bassett seconded. Carried unanimously.

4. Approval of January and February, 2016, NWLS Expenditures
Robert Mock moved to approve the January and February, 2015 NWLS Expenditures. Sandy Mackie seconded. Carried unanimously.

5. Approval of February 28, 2016, Financial Statement and Budget Report
Laura Rachford moved to accept the February 28, 2015 Financial Statement and Budget Report. Al Lundquist seconded. Carried unanimously.

6. Approval of 2015 Annual Audit
Laura Rachford moved to approve the 2015 audit. Buzz Byrne seconded. Carried unanimously.

7. Approval of 2015 NWLS Annual Report
Robert Mock moved to approve the 2014 NWLS Annual Report. Laura Rachford seconded. Carried unanimously.

8. Approval to upgrade security system
Jim Basset moved to approve the upgrade of the security system. Robert Mock seconded. Carried unanimously.

9. Professional memberships
Robert Mock moved to approve ALA and Ashland Rotary memberships for Sherry Machones. Al Lundquist seconded. Carried unanimously.

10. Director’s report
Linda Stobbe’s retirement on August 5th was announced. Sherry Machones sought direction from the Board in regards to the potential of hiring someone a month before Linda leaves, for training. The Board agreed. Sherry Machones then brought up the wage study that was to be carried out by Donna Bergum. Machones wanted direction from the Board as to whether the study should be done on just the director or for all employees. The Board agreed that it should be done for all employees. Sherry Machones then reported on the following items:

Updates from member libraries:

• The Walter Olson Memorial Library in Eagle River had plans to break ground on their new building in March but has had issues with their bids and weighing their options.
• The Bayfield Library will be starting their renovation mid-March.
• The Superior Library is just beginning their plans and fundraising for their renovation. There will be a Foundation kickoff event in April.
Updates from the system:
• We were granted all three of our LSTA grants.
• WXPR started to record for their Sunday night storytimes. We do not know when they will air.
• Sherry consulted with Shell Lake about confidentiality with regards to library records.
• Michael Sheehan, Linda, and Sherry went to the Bad River Library to work on compliance issues for their annual report. They are still unable to have exclusive control over their funds. We will let you know how DPI wants to proceed on this.
• The town board of Arbor Vitae has brought up the issue of cross county library payments. Sherry reached out to the Vilas County Chair to see if we needed to convene a meeting of the Library Planning Committee. He informed her that there isn’t one currently and doesn’t see a need for one. Nan Andrews, Director of the Walter Olson Memorial Library in Eagle River, is not alarmed and is participating in the discussions.
• Legislative update: Library Legislative Day was February 9th. Most of the legislators were in session during Sherry’s visit but she did get to meet with a few legislators and their staff. The “Return of Library Materials” Bill was passed and signed by the governor on February 29th.
Updates from the Director:
• Sherry is still doing library visits. She has visited 11 of the 28.
• The lobbying contract for WLA was funded for this year. The SRLAAW committee Sherry is on is currently working on a contract with WLA that will be presented for approval to SRLAAW in May.
• Sherry went to the Minong Library and met with their director Linda to discuss their situation and plans for becoming recognized by DPI. She met with DPI and their preliminary opinion is that it would be best for them to become a branch of Spooner. She will update you with any changes.
• The Red Cliff library is moving forward with reestablishment. There is still some issues with their library board being able to have control of funds that is slowing down the process.
• Sherry’s full 5 page report on ALA Midwinter is available. At ALA Midwinter in Boston, the ALA Council (which I have a seat as the state representative) passed two items of note. First, was to urge the Library of Congress to change the subject heading of ‘Illegal Alien’ to ‘Undocumented Immigrant.’ Secondly we passed a resolution to instruct ALA’s Washington office and lobbyist to oppose any legislation that enables or endorses mass surveillance.

11. Adjourn
Dee Kittleson declared the meeting adjourned at 12:45 pm.

Respectfully submitted,


Sherry Machones