Trustee Meetings

Trustee Meeting 2016.09.17

NWLS Board of Trustees Meeting
September 17, 2016 Minutes
NWLS Headquarters, Ashland

1. Call to Order/Roll Call
Clarence Campbell called the meeting to order at 10:01 am.

Present: Buzz Byrne (Burnett County), Clarence Campbell (Ashland County), Connie Cogger (Bayfield County), Dian Delong (Sawyer County), Sandy Mackie (Washburn County), Vivian Markley (Douglas County), Robert Mock (Douglas County), Mary Platner (Vilas County), Jocelyn Ford (Washburn County), Kathryn McKenzie (Douglas County), Sherry Machones (Director), Michael Sheehan (Assistant Director) and Michelle Gostomski (Office Manager).
Excused: Dee Kittleson (Bayfield County), Jim Bassett (Sawyer County), Donna Bergum (Douglas County), Jeff Burke (Vilas County), Al Lundquist (Ashland County), Jan Pierce (Douglas County), Tom Thompson (Iron County), Laura Rachford (Burnett County), Teresa Schmidt (Mercer Public Library),

2. Guest Comments
Introduction of new Board members Jocelyn Ford and Kathryn Mackenzie.

3. Approval of the July 16, 2016, Board of Trustees Meeting Minutes
Motion by Buzz Byrne, second by Mary Platner to approve the July 16, 2016 Board of Trustees Meeting Minutes. There were no comments. Motion carried unanimously.

4. Approval of July and August 2016 NWLS Expenditures
Motion by Sandy Mackie, second by Kathryn McKenzie to approve the July and August 2016 NWLS Expenditures. Motion carried unanimously.

5. Approval of August 31, 2016, Financial Statement and Budget Report
Motion by Dian Delong, second by Mary Platner to accept the August 31, 2016 Financial Statement and Budget Report. Motion carried unanimously.

6. Approval of 2017 NWLS Pay Scale
Sherry Machones gave a summary of the Board discussions over the past year in regards to amending the pay scale for the Director. Motion by Sandy Mackie, second by Mary Platner to increase the Director’s salary for 2016, with back pay from July 1, 2016, to 4%. Motion carried unanimously. Sherry Machones and Michelle Gostomski provided the new budget financials with the above change. Motion by Sandy Mackie, second by Connie Cogger to accept the increase the Director’s salary for 2017 to 4%. Motion carried unanimously. Connie Cogger inquired about how the new salary compares to the other systems. Sherry Machones stated that it would still be in the lower 3 of the 17 systems. Discussion was had about the confines of our state funding and health insurance costs limiting what we can do in relation to wages.

7. Approval of 2017 NWLS Budget
Sherry Machones stated the benefits of increasing the hours of Heather Daoust by 6 hours a week which is reflected in the budget. Motion by Kathryn McKenzie, second by Sandy Mackie to accept the NWLS 2017 Budget as presented. Motion carried unanimously.

8. Approval of Plan of Service
Motion by Mary Platner, second by Buzz Byrne to accept the NWLS 2017 Plan of Service. Motion carried unanimously.

9. Approval of 2017 Member Library Agreements
Motion by Buzz Byrne, second by Kathryn McKenzie to approve the 2017 Member Library Agreements. Motion carried unanimously.

10. Approval of 2017 County Service Agreements
Motion by Connie Cogger, second by Mary Platner to approve the 2017 County Library Agreements. Motion carried unanimously.

11. Approval of Superior Public Library 2017 Resource Library Agreement
Motion by Vivian Markley, second by Mary Platner to approve the Superior Public Library 2017 Resource Library Agreements. Motion carried unanimously.

12. Approval of 2016-2019 Technology and Resource Sharing Plan
Motion by Sandy Mackie, second by Connie Cogger to approve the 2016-2019 Technology and Resource Sharing Plan. Motion carried unanimously.

13. Approval of Web Services Policy
Motion by Buzz Byrne, second by Vivian Markley to approve the Web Services Policy. Motion carried unanimously.

14. Approval of 2017 LSTA Grant Applications
Michael Sheehan presented an overview of the three LSTA grant applications (Delivery Services, Public Library System Technology Projects, Outcome Measurement Support). Motion by Kathryn McKenzie, second by Mary Platner to approve the 2017 LSTA Grant Applications. Motion carried unanimously.

15. Director’s Report
Sherry Machones reported on the following items:
Updates from member libraries:
• The Bayfield Library had a successful Comic Con.
• The Walter Olson Memorial Library reported that the building project is back on track.
• Mary Mann, the Director at Lac Du Flambeau, has not completed her required continuing education requirements. She is out of compliance; DPI and I are working with her to become compliant.
• The Phelps Library Board passed wording that made them out of compliance; DPI worked with their Board and they rescinded the motion. There is now some turnover of Board members.
Updates from the system:
• Mike Sauvola and I presented an overview of the requirements of E-Rate and filtering to our member libraries. So far, none of our libraries are interested.
• Mike Sheehan gave a presentation on e-periodical choices for our system to our member libraries. A decision should be reached in October.
• Rich Peterson, our maintenance staff member, has reduced his hours and his responsibilities. We have transferred some hours and responsibilities to Heather, our delivery and mail-a-book staff member.
• We recently acquired new teleconferencing equipment and will be acquiring a new phone system.
Updates from the Director:
• SRLAAW passed the governmental relations contract.
• The Town of Arbor Vitae failed to convince Vilas County to adopt a library tax, so the Town has offered to pay Minocqua half of the original cross county payment agreement amount.
• PLSR Project teams will meet next week to learn of the initial new models and they will be presented at the WLA Conference in October.
• I sent my full report on my ALA Conference.
• I have visited 18 of the 28 libraries.

16. Adjourn
Clarence Campbell adjourned the meeting at 11:40 am.

Respectfully submitted, 

Sherry Machones, Director