Merlin Meeting 2013.05.23

May 23, 2013 Notes (at NWLS)

I. Call to Order
Merlin Chair, Courtney Dietsche, started the discussion at 10:15 a.m.

II. Quorum Determination/Recognition of Proxies
Quorum of 15 members was not met. The 13 member libraries attending included: Linda Stobbe, Jim Trojanowski, Marsha Sorensen, Mike Sheehan (NWLS); Shirley Miller (Ashland); Kristine Lendved (Cable); Molly Lank-Jones (Hayward); Courtney Dietsche (Iron River); Pam Eschenbauch (Presque Isle); Ida Nemec (Sayner); Amy Stormberg (Shell Lake); Jane Frankiewicz (Spooner); Sue Heskin and Linda Olson (Superior); Darrell Pendergrass (Washburn); Patti Meyer (Webster); Cela McGinnis (Winchester).

III. Ground Rules
Courtney Dietsche reminded the group of rules for effective discussion facilitation. IV. Approval of the February 21, 2013 Consortium Meeting Minutes No action could be taken; this item skipped.

V. Presentation/Approval of Financial Reports
No action could be taken; this item skipped.

VI. Other Business

Merlin 2013 Costs
Since this item did not require action but was tabled from the last meeting, Courtney addressed the group by saying no further discussion should be required. Jim Trojanowski had distributed a breakdown of the formula and what the costs for 2013 entailed after the February meeting.

OverDrive Authentication and Non-Residents
Jim Trojanowski provided handouts and answered questions relating to this item. It had come to our attention that we were in violation of our contract with OverDrive by allowing access to out-of-state residents. After receiving some guidance on what we should use to define residents (DLT recommended the Wisconsin REAL ID guidelines used by the DMV ~ a copy of which Jim included with the handouts), NWLS set patrons records so that non-Wisconsin residents would be denied access to the service.

Access to the statewide collection is determined by different codes in the patron record. Authentication for Advantage was developed in anticipation of some libraries not participating in the Advantage service next year, and is based on Home Library and Township. General access to OverDrive is based on a third code.

Some libraries mentioned concerns they had about staff that work in the library but live outside Wisconsin. Any libraries that need help in providing access for patrons should contact Mike Sheehan or Jim (after his vacation). More information will be sent out in the next day or two.

Mike Sheehan provided an update on NWLS getting E-commerce as well as Online Patron Registration implemented. Sheehan requested that Innovative engineer tandem implementation of these programs as part of the Web OPAC Refresher service the Consortium picked for the Sierra INN-Appreciation Rewards points. Marsha Sorensen will finish the OPAC re-design with Innovative before implementation of the other two products.

E-commerce implementation requires decisions made by the Consortium. However, since no action could be taken at this meeting, the areas of concern were discussed only and implementation will be delayed.

Report on Innovative and Future Services
Mike Sheehan highlighted areas from a written report distributed prior to the meeting. A couple of libraries provided suggestions for enhancement ideas.

Patron Record Standard for Barcodes
Mike Sheehan explained why it is important to limit patron records to one barcode. This will be brought before the Consortium in August for action.

Cataloging RDA Report
Mike Sheehan highlighted areas of the printed report regarding RDA impact on future cataloging procedures and potential record display.

Innovative Reporter and Decision Center Interest
Mike Sheehan was asked to get feedback for a potential demonstration of two products by our Innovative Sales Manager, Matt Wagner. Mike received low interest from libraries and contacted Matt that the Consortium would not be interested at this time. Sheehan was directed to ask for an updated quote since he heard that Reporter might be rolled into the Decision Center service as a single product.

Discussions were finished by 1:00 p.m.

Next meeting date: August 22, 2013 at 10:00 a.m. (via webinar)

Respectfully submitted,

Michael Sheehan