Sierra Cataloging Codes for Bib and Item Records

All records in Merlin are composed of fixed-length fields on the top part of a record.  Fixed-length fields are named such since each field has a short label, with a maximum length of ten characters.  In addition to the short label, many fixed-length fields also have a long label, with a maximum length of eighty characters.  In bibliographic and item records, fixed-length fields are either manually editable or maintained by the system. NWLS maintains lists of commonly used and maintained fixed fields and accompanying codes. 

Bibliographic Record Codes

  • The manually editable fixed fields include bibliographic level, bibliographic location, cataloging code, country, language, and material type.
  • The system maintained fixed field is the skip code.

Item Record Codes

  • The manually editable fixed fields include category, copy, imedia, item message, item type, item location, opac message, price, and status.
  • The system maintained fixed fields include due date, (check)-in location, last check-in, last patron, last year circ, loan rule number, (check)-out location, patron number, total checkouts, total renewals, and year-to-date circulation.