Trustee Meetings

Trustee Meeting 2017.05.20

NWLS Board of Trustees
May 20, 2017
12:00 p.m.

1. Call to Order/Roll Call
Jeff Burke called the meeting to order at 10:03 am.

Present: Sandy Mackie (Washburn County), Kathryn McKenzie (Douglas County), Jeff Burke (Vilas County), Al Lundquist (Ashland County), Clarence Campbell (Ashland County)(10:11 arrival), Connie Cogger (Bayfield County), Robert Mock (Douglas County), Vivian Markley (Douglas County), Jocelyn Ford (Washburn County), Buzz Byrne (Burnett County), Laura Rachford (Burnett County),Sherry Machones (Director), Michelle Gostomski (Office Manager), Donna Knuckey (Winter Public Library).

Online: Jim Crandall (Bayfield County), Mary Platner (Vilas County), Donna Bergum (Douglas County), Jim Bassett (Sawyer County), Matt Dietsche (Douglas County), Excused: Dian Delong (Sawyer County), John Sendra (Iron County).

2. Guest Comments

3. Approval of the March 18, 2017, Board of Trustees Meeting Minutes
Motion by Buzz Byrne, second by Vivian Markley to approve the March 18, 2017 Board of Trustees Meeting Minutes. Motion carried unanimously.

4. Approval of March and April 2017 NWLS Expenditures
Motion by Robert Mock, second by Laura Rachford to approve the March and April 2017 NWLS Expenditures. Motion carried unanimously.

5. Approval of April 30, 2017, Financial Statement and Budget Report
Motion by Laura Rachford, second by Al Lundquist to approve the April 30, 2017 Financial Statement and Budget Report. Motion carried unanimously.

6. Approval of NWLS Member Board Liaison Policy Revision
Motion by Robert Mock, second by Clarence Campbell to approve the revision, removing the eligibility restriction regarding dual member library and Trustee representation. Motion carried unanimously.

7. Approval of Member County Appropriation Requests
Sherry Machones and Michelle Gostomski gave background on the last request for a one percent increase, as well as the history of a ten year freeze before that. Questions were raised about the formula that governs this request. Machones and Gostomski will present that to the Board at the July meeting. Machones reminded the Board that the request has to be made before July 1st. Motion by Connie Cogger, second by Robert Mock to approve a 1% increase to the county appropriation requests. Motion carried unanimously.

8. Director’s Evaluation Process Update
Jeff Burke stated that he has had a 50 percent response rate and he will contact those on the Board that have not received evaluations. Discussion was had about the logistics of holding a closed session to discuss the evaluation with Sherry Machones. Consensus of the Board was that Jeff Burke and Sandra Mackie will meet with Machones in early June to discuss the results and to go over her self-evaluation. If there is a need for the entire Board to meet on any issues arising from the evaluations, Jeff Burke will arrange for a closed session at a future meeting.

9. Public Library System Redesign Update
Sherry Machones gave an overview of the new teams and committees that have been formed (Refining and Defining Consulting and Continuing Education, Defining the Help center, Resource Sharing, Regions, Costs and Funding, Human Resources) and their purpose. Machones provided the Board with all of the public feedback that has been gathered in the last few months. Discussion was had about the future of library systems, funding for the project, the appropriateness of DPI involvement, and potential impact to member libraries.

10. Director’s Report

Updates from member libraries:

  • Norma Soulier, Director at Bad River, passed away in April. There have not been any updates on the future of their library.
  • As of this past Monday, Jeanne Wolfe is the new Director of the Lac Du Flambeau Public Library.

Updates from the system:

  • Explanation of Charges from Auditing firm
  • RFP process for Auditing firm
  • Compliance updates:
    • Bad River: No updates.
    • Lac Du Flambeau: I have met with the new Director and we are working on getting the library into compliance. There are many issues present there and it will take a good portion of NWLS staff and time to get them where they need to be.
    • County Plans: Vilas County plan has passed. Washburn plan will be passed next week. Sawyer plan is ready for the committee to look at. Burnett County is meeting to work on their plan on Wednesday. We are trying to schedule a time for Iron County to meet in the next two weeks to work on theirs. Emails from DPI about County compliance will start being issued soon.

Updates from the Director:

  • Legislative Update: The last day for Senators to sign letters to save the IMLS was yesterday. Only 35 Senators signed. The House voted to have the FCC start overturning Net Neutrality. There will be a 3 month period of public comments sought. The first comments need to be in by July 17th. After the public comment period, this will move to the Congress to vote on so look for future encouragement on contacting your legislators. For the State Budget, things are shifting in regards to our request for an increase. The tremendous turnout at the Joint Finance Committee hearings paid off. JFC will introduce the amendment within the next two weeks. The issue right now is how to get the funding without the possibility of it being vetoed by the Governor.

  • I attended the Wisconsin Public Library Conference (WAPL) in April. I presented twice, on PLSR and books being made into movies.

  • At WAPL, there was a System and Resource Library Administrators’ Association of Wisconsin (SRLAAW) meeting. I was elected Vice Chair. It was announced that at the August meeting the state delivery contract with the UW System will need to be renegotiated. UW is requesting an extra day of service with a $50,000 cut to the cost to participate.

  • I attended a DPI Inclusive Services meeting in April. I am involved in 5 of the working groups to roll out a State-wide campaign this year. The timeline for roll out will be impacted by the IMLS issue.

  • I have been assisting member libraries in various issues regarding hiring of new directors, open records requests, and patron privacy. I have also spent a considerable amount of time on advocating for IMLS funding.

  • I am in a book that came out this week “This is What a Librarian Looks Like” by Kyle Cassidy.

11. Adjourn
Jeff Burke moved to adjourn the meeting at 12:09 p.m. Robert Mock seconded.

Respectfully submitted,
Sherry Machones, Director